Fiscal Analyst 2 (Accounts Receivable)
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Salary
$45,732.00 – $61,404.00 Annually
Location
Thurston County – Olympia, WA
Job Type
Full Time – Permanent
Remote Employment
Flexible/Hybrid
Job Number
2025-3156-02762
Department
Liquor and Cannabis Board
Division
Finance
Opening Date
04/16/2025
Description
WSLCB Vision
Safe communities for Washington State
Mission
Promote public safety, public health and trust through fair administration and enforcement of liquor, tobacco cannabis and vapor laws.
This recruitment is open until filled. First review of applications will begin on April 24th, 2025- please submit an application on or before April 23rd, 2025. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.
Note: This position requires you to work in the office most days. On occasion you will have the flexibility to telework.
Who we are
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety, public health and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.
Our commitment to DEIB
The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.
It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.
Your opportunity at a glance:
The WSLCB Finance Division is announcing an exciting opportunity for a Fiscal Analyst 2 position in Olympia, WA. This position serves and complements the mission of the WSLCB by providing excellent customer service to our internal and external customers. This position complies with all laws and rules, federal policies and regulations, state policies and regulations governed by the Office of Financial Management (OFM), Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and WSLCB policies/procedures related to accounting. The successful candidate will have the ability to provide timely and accurate financial data ensuring efficiency and maximum benefit of state resources.
As a Fiscal Analyst 2 (FA2) in the General Accounting Unit, you will perform a variety of accounts receivable duties. Your main responsibility will be to process incoming payments received through the mail, complete daily deposits, receive electronic funds transfers (EFT’s), and record the cash receipts. The General Accounting Unit’s responsibilities include accounts payable, accounts receivable, travel, and asset management.
If you have an interest in a Fiscal Analyst position, we encourage you to apply to be a part of the WSLCB team!
WSLCB provides a modern work environment and excellent benefits including:
- A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
- Paid Vacation, Leave, and Holidays
- Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
- Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
- Training and career development programs (including online courses and LinkedIn Learning)
- A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
- Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
- Generous wellness program (we offer reimbursements for certain fitness related activities)
- Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
- Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
- Free parking
Duties
Primary Duties Include:
- Analyze documents and funds received for the daily deposit to determine what the funds are paying for, who to deliver the backup documentation to, and how the funds should be recorded in the state accounting system.
- Prepare the daily check deposit via the remote deposit capture procedure.
- Process daily lockbox revenue.
- Prepare daily cash journal receipt (A8) for electronic fund transfers (EFTs)
- Review daily cash journal receipt (A8) completed by the Tax and Fee Unit and enter A-8 information into TM$ and in Financial Toolbox daily by 3:00 p.m.
- Ensure fiscal year end deposits are prepared and deposited according to OST deadlines.
- Contact customers or vendors to gather more information when necessary to ensure funds are applied correctly.
- Return payments to payor with a letter of explanation within 24 hours of receipt when errors are determined.
- Allocate money received to the appropriate expenditure, revenue or general ledger codes in the daily cash log and daily lockbox log; record to AFRS daily.
- Process daily inter-agency payment (IAP) by fund emails weekly to record the Business Licensing Service (BLS) transfer to proper revenue codes.
- Record bank deposit adjustments, ensuring they are prepared and deposited according to the Office of State Treasurer (OST) requirements.
- Monitor balances in revenue source code 09 xx to ensure accuracy and ensure balances in 09 xx are cleared out monthly.
- Monitor and process canceled checks, reissued checks, and maintain/update reconciliation spreadsheet as appropriate.
- Monitor shared General Accounting email box.
- When needed as backup, record Statute of Limitations (SOL) cancellations, Automated Clearing House (ACH) returns, regular warrant cancelations and reissues.
Qualifications
Required Qualifications:
Option 1
Five (5) years of professional experience in an area related to financial, fiscal, accounting, auditing, budgeting, or payroll and including 18 quarter or 12 semester hours in college-level accounting, auditing, or budgeting credits or a commitment to attain the required credit hours in 18 months.
Option 2
An associates degree in a financial-related field or business administration, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or a commitment to attain the required credit hours in 18 months and three (3) year of professional experience in an area related to financial, fiscal, accounting, auditing, budgeting, or payroll.
Option 3
A bachelor’s degree or above in a financial-related field or business administration, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or a commitment to attain the required credit hours in 18 months and one (1) year of professional experience in an area related to financial, fiscal, accounting, auditing, budgeting, or payroll.
The following certifications or degree may substitute for one year of experience:
- Certified Public Accountant
- Certified Internal Auditor
- Certified Government Financial Manager
- Certified Management Accountant
Our ideal candidate will also have the following desired qualifications:
- Knowledge and understanding of Generally Accepted Accounting Principles (GAAP) government accounting and internal control processes.
- Proficient in Microsoft Office programs: Word, Excel, Outlook, Power Point.
- General ledger accounts reconciliation experience.
- Experience with tax systems or e-filing systems.
- Familiar with:
- Washington State Administrative and Accounting Manual (SAAM).
- Revised Code of Washington (RCW).
- Washington Administrative Codes (WAC).
- Agency Financial Reporting System (AFRS).
- Capital Asset Management System (CAMS).
Supplemental Information
HOW TO APPLY
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:
- Completed on-line application which includes current phone numbers and valid email addresses. You can create and application profile on www.careers.wa.gov by clicking on the “Apply Now” button on top of this page.
- Letter of interest, describing how you meet the specific qualifications for the position.
- Resume, detailing experience and education as it relates to the position.
- Three professional references to include a current or recent supervisor with current contact numbers and email addresses.
- Attach your unofficial transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not attach your transcripts and you are offered an interview, you will need to send them to us prior to interviewing).
**A resume will not substitute for completing the “work experience” section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.
All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@lcb.wa.gov or call (360) 664.1720. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.